Codex Standardized Rules

Writers are encouraged to read these rules fully.

Intentionally breaking these rules or attempting to mislead Judges will incur a minimum 30 day zero-tolerance ban from the Factory and

Table of Contents


General Codex Guidelines 4.0

  • Codex Submissions in Planets will require official, two-level approval. They are not considered approved until they have been approved by a Codex Judge and an RPJ/Admin, and only then may they be submitted to the Chaos Map.
  • Codex Submissions in the Species, Location, NPCs, and Lore forums will be gradually reviewed as they are posted unless otherwise specified.
  • Codex submissions in Species, Location, NPCs, and Lore may be introduced into role-play threads whose start date begins after the submission's posted date.
  • The Codex will not base judgments on precedents or the approval of prior submissions.
  • Plagiarism will not be tolerated. Small excerpts may be included from other sources in a sub, but they must include a credit, link, and be clearly marked.
  • The entire template must be used in your submission. The template's base fields are not to be changed/removed/altered with the exception of a Force Nexus. If a Planet does not have one this can be removed. Otherwise, If the field does not apply simply state "N/A". Additional information and fields may be added if desired.
  • Some items, materials, and species are restricted or banned and cannot be used freely. Be sure to consult the following: The rules for the specific section, template limitations, Restricted/Banned Items, and Banned Species.
  • Do not bump your submissions.
  • No cross overs. All submissions need to conform to the general idea of Star Wars. No Gundams, no Transformers, no Pokemon etc.
  • All measurements in all submissions must be in metric.
  • No member may "claim" an image unless they created it themselves.
  • If the owner of an image or a musical piece asks you to take it down, please do so.
  • Remember that SWRP Chaos is PG-13 and that images in your submissions should reflect that.
  • Do not link Image Credit back to any websites that contain or display material that is not PG-13.
  • Imagery depicting real-world controversial events, or people, such as "Nazi" or "Fascist" groups should not be utilized. If you are uncertain whether or not an image is appropriate please feel free to reach out to Codex Staff and ask.
  • Maintain a polite and constructive dialogue with Codex Staff at all times. Be respectful.

General Submission Guidelines

  • All Affiliation fields must be linked to the faction, group submission or character where applicable.
  • All submissions utilizing images or music must contain a link to a source where the image or musical piece can be found. If the art is member-created, credit the member. [Credit Help]
  • All submissions should reflect the strengths and weaknesses of their species, equipment, materials and components for transparency, balance, and fair play.
  • Spoilers and Tabs are not permitted in submissions, however, images can be placed in Spoilers. This is the only exception. Text should not be hidden.
  • Do not place links in submissions to threads that are within the Archives or anywhere that cannot always be publicly viewed. (Ex. Faction Groups/Google Docs/Etc)
  • Don't use specific Earth references as shorthand instead of explaining something. Ex. 'Japanese culture,' 'Medieval Europe', etc.
  • All canon submissions are to be treated as replicas and can be claimed/reproduced by multiple players.
  • Language that could be interpreted to force another player to do something they do not wish for their character is prohibited.
  • As per standard Chaos Rules, no one may be Immortal- either explicitly or implicitly stated.
  • Hardline numbers have a time and place. Use them wisely or a Judge may request that you edit or remove them.
  • Factory Submissions that are included in Codex Submissions must conform to the limits of production and affiliation set forward in the Factory. If an item listed was created by another member and has specific affiliations or is listed as "Closed Market" you will be required to include proof of purchase/permission by the original submitter for the equipment or you will need to choose something else. (A more detailed breakdown of affiliations and permissions can be found here.) No exceptions.

Pre-Codex [x]

  • The Pre-Codex is for Work In Progress and Feedback Submissions.
  • Submissions posted to live Codex requiring significant work may be returned to Pre-Codex by a member of Codex staff.
  • For those members that are looking for help and feedback, you must apply the FEEDBACK TAG to your submission. This invites other members to comment. Do not tag specific staff for feedback.
  • Members MAY NOT comment on Submissions that do not have the FEEDBACK TAG. Your input has not been invited and posts will be hidden.
  • Submissions in Pre-Codex that have remained untouched for approximately a month are considered inactive and will be archived. These can be pulled back out from archives when the submitter is ready to begin working on them again. Post in the Submission Modifications thread to have your WIP submission returned to the Pre-Codex.
  • When your WIP submission is complete and ready for Judgement, @mention a member of Codex staff in a reply to the submission to have it moved to the proper section.

Submission Modifications [x]

  • Codex Submissions have the potential to grow and change. Members are encouraged to update their submissions as they are used in roleplays via the Submission Modification thread. A few examples are as follows, however, sub mods are not limited to these events: NPC's gaining ranks and experience, increased security after attacks in locations, or, affiliation information changing based on the evolving story.
  • All submission modifications must be posted by the same author of the original submission in question.
  • Submissions requiring modifications will be moved back to the Pre-Codex for the updates by the original author, and a brief summary of the changes made put at the bottom of the submission. This list of changes may be done as a "new reply" to the sub as well.
  • All Submission Modifications that are modified must adhere to the current Codex Rules. If the submission uses an old template it must be updated to the current version.

Second Chance [x]

At any point during the approval process for your submission, you may apply for a Second Chance.

  • If your submission has been denied and you feel it has been done so unfairly you may request a second chance on the submission in question by posting a link to the denied submission and your case for why it should be looked into again. Submissions pulled for Second Chance will be given a new Judge, RPJ, or Admin.
  • You may not request a specific individual.
  • At any time during an active judgment, a submitter may request a Second Chance for a different judge if they have reasonable evidence of bias, confusion, or unfair judgment. Simply post it on the submission in question. The item will be archived and the submitter may post in the second chance request in the Second Chance thread.
  • Please Note: Submissions that are denied on Second Chance are final denials and may not be submitted again.

Planet Creation Rules
Chaos Galaxy Map | Map Update Thread | Planet Creation

  • Planets, due to their potential inclusion on the Chaos Map, are the only Codex Category that require a two-level approval by Codex Staff. Edits requested in this section are not suggestions, and refusal to make the required changes will result in the submission being denied.
  • Approved Custom Planets do not have to be put on the map as this is an optional feature. They may simply be used in RP from the moment they are approved by Codex Staff.
  • Players may add planets to previously existing systems, ie. any planet/system already on the map.
  • Extra-galactic/Companion Galaxy Planets cannot be submitted to the Codex.
  • Don't use specific Earth references as shorthand instead of explaining something. Ex. 'Japanese culture,' 'Medieval Europe', etc.
  • Planet submissions cannot contradict canon history (i.e. before the Chaos timeline), and should reflect Chaos History if applicable.

  • Adding Planets to the Map:
    1. Custom Planets may only be submitted to the Map Update thread after they have been fully approved.
    2. Custom Planets can only be added to the Chaos Map by the original author.
    3. Custom Planets cannot be added in the empty space outside the visual rings of the Chaos Map. Nothing in the background.
    4. Once a Custom Planet has been added to the Chaos Map it cannot change location, be archived, or removed from the map.
    5. Custom Planets can be placed anywhere on the map, however, we strongly encourage submitters to choose less populated areas to fill in. If a hex or area is considered too crowded, the Admin that handles the addition will request/suggest an alternate location. A Submission Modification for the planet should be completed to reflect that change.
      • Note: If an alternate location cannot be agreed upon the request may be denied.

Species Creation Rules [x]

  • Species possessing extreme/unique powers, abilities, or attributes are advised to be balanced with suitable strengths and weaknesses. When creating your species consider actionable PvP related weaknesses to balance PvP related strengths.
  • Completely Force-sensitive species may not start off with fully developed Force Powers. That is a matter of the individual, not the race. They are born force sensitive, but that is a potential, rather than an absolute. All Force-sensitive species may have passive abilities that do not require training (improved reflexes, low-grade pre-cog, etc), but are prohibited from having active abilities (force lightning, telekinesis, etc). Exceptions are made for artificially engineered species (Sithspawn, etc), if they have been tailored for specific abilities. Racial abilities that are not affiliated with the Force (Ex. Zeltron Empathy/Pheromones) are exempted from this. These species should include appropriate weaknesses, such as difficulties with Force Null fields.
  • Force Dead species are not immune to the Force- they simply cannot be affected by most abilities directly. Force Dead species should include appropriate weaknesses related to that trait, such as an inability to benefit from positive Force powers like healing or battle meditation.
  • Keep in mind that Custom Species that have been submitted can be utilized by other writers. It is suggested that members discuss their intent with the original author, however, it is not required.

Location Creation Rules [x]

  • Space Station, Shipyard, & Starship Locations submitted to the Codex must use an approved Factory submission or a canon model, without significant technical modification.
  • Extra-galactic/Companion Galaxy Locations cannot be submitted to the Codex.
  • Netherworld locations are perfectly fine.

NPC Creation Rules [x]

  • NPCs with the following should have further exposition, solid intent, and particular attention paid to the balancing of the strengths and weaknesses to the balancing of the strength and weaknesses to prevent your sub from being reported in an RP:
    • Sensitive information or knowledge.
    • Unusual, Rare, Master Ranked, or excessive powers.
    • A large number of resources such as military, technology; or a widespread area of influence.
  • When creating NPCs consider actionable PvP related weaknesses to balance PvP related strengths.
  • If an item would be unavailable to an equivalent PC, it is barred from being 'owned' by an NPC (ex. an SSD)
  • Droid or Artificial Intelligence NPCs submitted to the Codex must use an approved Factory submission, canon model or class, without significant technical modifications.
  • Combat Units containing a majority of Force Users are not allowed to be submitted at Large Size or Common Availability. Please keep in mind that the more powerful a unit is overall, especially in regards to the Force, the smaller and less available it ought to be. Be sensible and reasonable.
  • NPC's can be made without a Custom Species Submission or a Canon Equivalent, however, a Judge can request it if they deem it necessary.


Lore Creation Rules [x]

  • Fleet and Army submissions are for fluff and flavor. They are not a hard-line numbers game, but a place to collect and organize. Size is a relative field, not an indicator of who would win in a head to head confrontation. Be sensible and reasonable or edits will be required.
  • Only a Major Faction has the resources necessary to role-play having a large fleet, army, etc.
  • In addition to individuals and factions, only the company/group/organization page from the Factory Company section or Canonical Manufacturers linked from Wookieepedia should be used as a manufacturer in factory submissions. The Codex templates are for describing the history of your company, etc, in greater detail.
  • Holocrons and Datacrons may only be submitted through Codex.
  • Force Powers may not be submitted to the Codex.
  • All applicable Lore Subs, especially Media, are to be considered propaganda or subjective.
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